Constitution

CONSTITUTION OF
THE FARR TRAILER YACHT ASSOCIATION
OF NEW ZEALAND
(Incorporating the Farr 5000, Farr 6000, Farr 740 Sports and Farr 7500)

Amended AGM 2004

NAME:

The Association shall be called 'The Farr Trailer Yacht Association of New Zealand'.

OBJECTS:

The objects of the Association are:
(a) To provide a medium for exchange of information amongst Farr Trailer Yacht owners to enhance their enjoyment of their Farr Trailer Yachts.

(b) To promote the interest of the FARR 5000, FARR 6000, FARR 740 Sports and FARR 7500 as separate classes under their respective uniform rules.

(d) To affiliate directly or through an affiliated yacht club to Yachting New Zealand (YNZ) and to acknowledge the overall jurisdiction of that body.

(e) To encourage the formation of area associations.

(f) To co-ordinate the activities of these associations.

(g) To encourage an association with other Countries where the class is established.

POLICY:

It shall be the policy of the Association to maintain the FARR 5000, FARR 6000, FARR 740 Sports and FARR 7500 as strict one-design classes of trailer yachts.

JURISDICTION:

The Association has authority over all Class Restrictions and Rules of the FARR 5000, FARR 6000, FARR 7400 Sports and FARR 7500 classes throughout New Zealand.

MEMBERSHIP:

Ordinary membership of the Association shall be open to the following persons:

(a) The sole owner of a Farr Trailer Yacht

(b) The joint owners of a Farr Trailer Yacht where such yacht is registered in two or more names but only one subscription is payable.

(c) Part owners of a Farr Trailer Yacht where the ownership is registered in two or more names and such members have elected to pay a full subscription for each part owner.

(d) Associate members shall be such persons who apply for membership of the Association and who are interested in the objects of the Association but who are not owners or part owners of a Farr Trailer Yacht.

Application for membership under any of the above classes shall be made to the Association and the Committee of the Association may, upon payment of such subscription as shall from time to time be fixed by the Annual General Meeting and provided that any Applicant for membership under the provisions of Clauses (a), (b), or (c) shall be a financial member of a Yacht Club affiliated to Yachting New Zealand (YNZ), admit such Applicant to membership of the Association who shall then be bound by the Constitution and Rules of the Association.

SUBSCRIPTIONS:

The Association subscriptions shall be payable by 30th September each year or on joining. Where the subscription of any member is unpaid from said date, such member shall forfeit all rights and privileges of the Association until the subscription is paid. The subscription of any new members and associated members joining after 1st May in any year shall cover the period to the end of the following Association year. Annual subscriptions shall be set at the Annual General Meeting each year.

RESIGNATION:

(a) Upon the sale of his Farr Trailer Yacht the registered owner shall provide the Association with the date of sale of his yacht, the name and address of the new owner and this will be regarded as formal notice of his resignation from the Association unless otherwise advised by the member.

(b) Any member may resign his membership by giving notice in writing to the Association and provided that all financial obligations of that member to the Association have been fulfilled such resignation will be accepted.

(c) Any person expelled or ceasing to be a Member of the Association on any account whatsoever, shall forfeit all rights to or claims upon the Association, or the property of the Association but shall not be released from his pecuniary obligations to the Association.

(d) Any Associate Member failing to pay his subscription to the Association at due time shall at the discretion of the Committee be expelled from the Association.

MEETINGS:

(a) The Annual General Meeting of the Association shall be held (AGM 1982) before the-end of July each year and at such time and venue as the Committee of the Association shall determine. The purpose of this meeting shall be for the election of Officers, and Committee, to receive the Annual Report and Financial Statement and to transact general and special business of the Association.

(b) Notice in writing of the Annual General Meeting together with an Agenda including all items capable of being voted upon shall be circulated to all members at least 28 days before the meeting. Any member wishing to include an item on the Agenda must inform the Secretary in writing seven days before the notice of meeting is dispatched. Proposed alterations to Constitution, or Rules and Restrictions must be on this Agenda. Only matters which have appeared on the Agenda may be decided at the meeting.

Items concerning changes in Constitution or Class Rules and Restrictions can only be approved if three quarters of those Financial members voting vote in favour of the change and for the purpose of voting on such changes, those members who are members by virtue of Rule 5 Clauses (a), (b) and (c) shall have only one vote for each boat that they represent and Associate Member shall have no rights to vote on such matters. All such changes or amendments when properly approved shall be effective from the dates approved by the meeting. All other business shall be decided by a simple majority. A quorum shall be nine members personally present at such Annual General Meeting.
(c)      On all other matters Members or Associate Members shall be entitled to one vote.
(d)      A Member or Associate Member may appoint a proxy to vote in his stead or may vote in writing on any time appearing on the Agenda. The appointment of a proxy must be in writing and must be lodged with the Secretary before the commencement of the meeting.
(e)        At all meetings voting (except where otherwise provided) shall be by show of hands, or if demanded, by ballot. The Chairman shall have a casting vote when the voting is equal.

ELECTION OF OFFICERS:

Where such elections require a ballot two scrutineers shall be appointed by the Meeting and the scrutineers shall examine the voting papers and hand to the Chairman the list of those elected.

(a) The Officers of the Association shall be the President, Secretary/Registrar and Treasurer. The Honorarium to be paid to the Secretary/Registrar shall be decided at each Annual General Meeting.

(b) The President who shall preside at meetings of the Association may appoint in his stead one other Officer to act as Chairman.

(c) The Chairman shall have full control over Members and Associate Members and Committee Members at all meetings of the Association.

(d) The Secretary shall convene all meetings of the Association and shall keep an accurate and correct record of the proceedings of such meetings in a Minute Book which shall be produced at all such meetings.

(e) The Treasurer shall keep an accurate account of all monies paid to the Association and all such monies shall be deposited in a bank account held in the name of the Association. The Committee shall have control of, and power to invest the funds of the Association to further the objects set out in this Constitution. Trustees for such account shall be the Treasurer and one other Officer.

(f) The Treasurer shall keep a record of all Members and Associate Members of the Association.

(g)      Payments made from the account held by the Association shall be approved by a meeting of the Committee of the Association.
(h)      The Honorary Treasurer shall submit to the General Meeting to be held in July in each and every year a Statement of his account for the past season up to 30th April which shall have been previously audited and certified as correct. The Associations financial year for such purposes shall commence on 1st May and conclude on 30th April next following.
(i)        If 5 percent of financial members vote in favour of an audit, then one Honorary Auditor shall be elected at the AGM who shall examine the treasurer’s balance sheet and all accounts relating thereto and certify their correctness

COMMITTEE

The Committee of the Association shall be the President, Secretary/Registrar, Treasurer and four others. Two of the Committee may be Associate Members. The Committee must include at least one member from the South Island of New Zealand and one member from the North Island.

(b) The Committee shall have power to make, amend, alter, revoke, rescind any part of the Rules and Restrictions, but no rule made, amended, revoked, altered or rescinded shall become binding until approved at the Annual General Meeting of the Association.

(c) If any case occurs which is or which in the opinion of the Committee is not provided for in the Constitution or Rules and Restrictions that case shall be determined by the Committee as they shall think fit until such case can be brought before the Annual General Meeting of the Association.

MANAGEMENT:

(a) The Management of the affairs and concerns of the Association shall be vested in and conducted by the Committee.

(b) The Committee of the Association shall retire annually and shall be eligible without notice for re-election at the Annual General Meeting.

(c) The Committee shall have power to appoint a Member or Associate Member to said Committee in the event of the resignation of a Committee Member during his term of Office.

(d) No liability shall be incurred on behalf of the Association by any Member or Associate Member without the prior consent of the Committee of the Association.

PATRON

A Patron may be elected by the majority of members at each AGM.

The role of Patron is an honorary advisory position and can be in addition to any role currently being served in the association. The Patron shall be an Association member of longstanding, able to provide advice, guidance, historical background and continuity to the Association Committee as and when required.’

DISSOLUTION:

(a) The Association shall not be dissolved except by Special Resolution passed at a Special Meeting called by the Association for that purpose.

Notice of such special Resolution shall be in accordance with Annual General Meeting procedures and the majority required to pass a Special Resolution shall be 75%.

(b) Upon the winding up of the Association the assets shall, after the payment of liabilities be disposed of in such manner as the Association by Special Resolution.